Honorary Treasurer

About Sanctuary Trust:

Sanctuary Trust was set up in 2011 to provide accommodation and support to men who are experiencing hardship and homelessness. We support up to 30 residents across three facilities in St Aubin, Beaumont and New Street.

We are an equal opportunities employer, committed to celebrating diversity and creating an inclusive environment for all employees. We welcome applications from all backgrounds.

General overview of the post:

This is a voluntary position for a three year renewable term as Honorary Treasurer of Sanctuary Trust (the “Trust”) a charitable trust which provides accommodation, care and support for homeless men in Jersey. The Honorary Treasurer will also be the Treasurer to the board of the trading company wholly owned by the trust, namely Sanctuary Trust Limited (the “Company”). The Trust and Company are regulated by the Jersey Care Commission (“JCC”), the Jersey Charity Commission (the “Charity Commission”) and the Jersey Financial Services Commission (“JFSC”).

The time commitment for Honorary Treasurer, to include the quarterly trustee and board meetings, one strategic away day per year and such other ad hoc board meetings as may be required from time to time, will vary as the needs of the organisation dictate. It is expected that the time commitment will be in the region of eighteen days per year.

Main responsibilities:

As the Honorary Treasurer, you will hold a pivotal role on the Board of Trustees, providing financial oversight and ensuring that the charity operates within a sustainable, compliant, and responsible financial framework. You will monitor the charity’s financial health, ensuring the proper administration of its finances and supporting the Board in making informed financial decisions. While the role is voluntary, it is essential to the charity’s ability to deliver its mission effectively.

Specifically

To assist the Chairman in ensuring the long-term financial stability and success of the organisation.
To assist the Chairman and the board in devising a robust financial strategy.
To liaise with the General Manager and the bookkeeper on a monthly basis ensuring the production of monthly management information.
To ensure that the annual accounts are produced on a timely basis for approval by the board.
To provide a written financial report for each meeting of the board of directors/trustees.
To work with the General Manger and committees to develop the organisation’s annual budget and present to the board of directors for approval, amending as appropriate and providing at each quarterly meeting a report on performance against budget.
To ensure the appropriate governance is in place regarding all financial requirements.
To provide support with stakeholders, specifically Government officials, foundations (re Grants) and donors.
To Chair the Finance Committee and be a member of the organisation’s Governance Risk and Compliance Committee.

Other Trustee Responsibilities:

Strategic

To ensure that the organisation pursues its stated charitable objects as defined in the Trust instrument and Articles of Association of the Company (the “Articles”), by establishing a clear vision, set of values and strategy, and ensuring that there is a common understanding of these by fellow trustees, residents, employees, donors and associated personnel (the “Stakeholders”).
To ensure that the views of the Stakeholders are regularly sought and considered.
To ensure there is regular review of the external environment for changes that might affect the organisation (political, regulatory, financial, demographic, alliances).
To ensure that the organisation defines its goals and evaluates performance against agreed targets.

Risk Management

To ensure that the major risks to the organisation are regularly identified and reviewed and that systems are in place to mitigate or minimise these risks.
To give serious consideration to procuring external professional advice on any matter that presents a material risk to the charity that is beyond the established risk management process, or where the trustees could be perceived to be in breach of their duties.

Governance

To ensure that the organisation has a governance structure that is appropriate to a charity of its size/complexity, stage of development, and its charitable objects, and reflects the diversity of the Stakeholders.
To ensure that the organisation complies with the Articles, Charity Law, Company Law, Regulation of Care (Jersey) Law, and any other relevant legislation or regulations.
To uphold the good name and values of the charity.
To ensure the effective and efficient administration of the organisation, including having appropriate policies and procedures in place.
To ensure that the board regularly reviews the governance structure and its own performance against an agreed programme.
To ensure that the board regularly reviews its own training needs and creates an expectation of continuous professional development throughout the organisation.

Human Resources

To ensure that the organisation acts in accordance with employment law and exercises a duty of care to its employees.

Personal Specification

The post holder will:

be a confident communicator, both verbal and written
hold, or have held a relevant professional accounting qualification in a financial accounting role
be well organised and able to work to deadlines
show good, independent judgement
desirably have an understanding of the role of the social care sector and its operations

Applications

To apply for this position, please email your CV and covering letter to admin@sanctuarytrust.org.je

The closing date for applications is Friday 11th October 2024.